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Civic Petitions

Citizens have a right to petition their elected representatives and these are one of the various way the public can bring grievances or concerns to the attention of City Council. A petition is a written request signed by citizens that asks City Council to do something within their power (jurisdiction) about a particular issue. Instead of many people writing individual letters to Council, it is much easier to create a petition. Even when a petition does not result in an immediate or obvious resolution these are important because they communicate your opinion to City Council and other citizens.

Is a petition a “public” document?

Personal information on a petition form is collected under the authority of section 28(2) of the Municipal Freedom of Information and Protection of Privacy Act for the purpose of informing City Council of the views of the petition. Personal information will not be used by the City for any purpose other than to ensure it meets Council's requirements for a valid petition and to ensure contact with the spokesperson or principal petitioner.

Should you petition

Petitioning City Council may not always be your first course of action. Operational or Administrative matters are sometimes best resolved by appropriate City staff. We encourage the communication on your topic with the responsible department to ensure that you have the most recent topical information.

Who can petition

Anyone who is at least 18 years old and a resident of the City of North Bay, including businesses and unincorporated associations where the majority of the membership consists of City residents, may petition Council.

Rules governing petitions

At a minimum, a petition must contain the following:

  • A statement of purpose. This statement of purpose must be repeated at the top of each page.
  • The signatures of a least two citizens currently residing in the City of North Bay
  • The local addresses of each citizen signing the petition.
  • The name of a spokesperson (or “principal petitioner”) including their mailing address, street address and telephone number.
  • The subject of any petition must be a matter over which Council has the power to act. In other words, the topic must be a municipal responsibility rather than a Provincial or Federal matter.

Preparing a petition

The “principal petitioner” or “spokesperson” is the person who has initiated or organized the petition on behalf of citizens, businesses or organizations. If the petition is from a business or organization (unincorporated body), then a duly authorized officer of the business or organization should sign the front page of the petition on behalf of the business or organization. That person’s position within the organization (i.e. owner, president, secretary, treasurer, etc.) should also be included. This person will be the main contact for the petition. Ensure that the spokesperson’s name is clearly printed and that their mailing address, street address (if it differs) and their telephone number are provided. Please include a daytime telephone number where the spokesperson can be reached between 8:30 a.m. and 4:30 p.m. You may also wish to include the spokesperson’s fax number and an e-mail address.

Petitions must:

  • be in English
  • be addressed to City Council
  • ask City Council to take some action on the subject matter or concern of the petition,
  • identify the principal petitioner or spokesperson,
  • include the signature and local address of each petitioner.

Do not attach letters, affidavits or other documents to the petition.

Collecting signatures

A petition requires a minimum of two signatures to be accepted.