Flag Raising & Proclamation Requests

Flag Raising Requests

Events involving flag raising ceremonies may be held upon request at City Hall and at the City's discretion. Once approved, the City will fly the flags of: 

• Other sovereign nations
• Non-profit societies
• Other local organizations 

Making a Formal Request

Any organization wishing to schedule a flag raising must complete and submit a request form, either online or printed. Completed printed forms can be sent to the Mayor's Office by scanning and emailing to linda.cook@northbay.ca or by dropping off in-person or depositing in the drop box located at the main entrance of City Hall.

Requests will not be approved for:

• Political parties/organizations
• Commercial entities or in celebration of corporate events
• Intent that is contrary to City policies or by-laws
• Organizations requesting flag raisings that support hatred, violence or racism

Requirements & Important Information

Requests for flag raising ceremonies are confirmed on a first come first served basis. Events involving flag raising ceremonies may be held upon request at City Hall and at the City's discretion.

• Requests for flag raisings must be submitted at least 30 days in advance of an event.
• It is the responsibility of the requesting organization to provide their own sound equipment. 
• Organizations wishing to have their flags displayed by the City are required to supply their flag.
• The flag should be 36"x 72" (90 cm x 180 cm) and must be in good condition.
• Upon confirmation of booking, all flags must be submitted to the Mayor's Office at least 10 business days in advance of the event.
• The flag will be flown for 1 business day in accordance with the City’s Flag Raising Guideline.
• It is the responsibility of requesting organization to pick up their flag after the event.

Proclamation Requests

Proclamations are ceremonial documents issued and signed by the Mayor to recognize the value and importance of a person, event, campaign, or organization for a certain day, week, or month. These proclamations are an official announcement issued by the Mayor on behalf of Council. Acknowledgement is normally given to reward the efforts and commitment of individuals or organizations that enhance our community and are significant to North Bay residents. Individuals/organization seeking proclamations to recognize regional/provincial/national causes or events will be redirected to the appropriate order of government. The City of North Bay reserves the right to decline any request.

Making a Formal Request

Any organization wishing to request a proclamation must complete and submit a request form, either online or by printing and filing out the form and sending it to the Mayor's Office by scanning and emailing to linda.cook@northbay.ca or by dropping off in-person or depositing in the drop box located at the main entrance of City Hall.

Proclamations will be issued only with respect to activities that support residents or related to events taking place in the City of North Bay including:

• Public awareness campaigns
• Charitable fundraising campaigns
• Arts and cultural celebrations or awareness 
• Honours, remembrances, or major celebrations
• Special anniversaries for non-profit organizations that benefit the City of North Bay

Required Documents